Assistant Director, Facilities

🔍 Department of Athletics, Physical Education, and Recreation, Stanford, California, United States

New

📁: Athletics

📅   : 2 hours ago Post Date

📅   : 107457 Requisition #

Welcome to Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”), the premier intercollegiate athletics program in the country. With an unparalleled record of 138 NCAA team championships, we are the proud Home of Champions. Our success isn’t just measured in trophies; it’s reflected in the passion of our nearly 900 student-athletes competing across 36 intercollegiate varsity teams. It resonates in our unwavering support for the university’s physical education, recreation, and wellness initiatives. At Stanford, we don’t just embrace excellence; we define it. We don’t just nurture champions; we create them. Our actions are guided by the core tenets of DAPER culture, “The DAPER Way,” which are: Embrace Scholar Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively.

Are you ready to inspire champions? If yes, then this may be the right opportunity for you!

This position oversees and manages the daily operations of the Avery Aquatic Center and Band Rehearsal Hall. This position is responsible for scheduling, maintenance, budget oversight, safety/security, gate staff, and works closely with the varsity aquatic coaching staff. Additionally, this position supports game management for all varsity home competitions and special outside events.

CORE DUTIES

Facility Management

Serve as facility operations and maintenance point of contact.
Inspect facility for maintenance, janitorial and fire safety issues.
Implement and update facility policies and procedures to include facility access, emergency action plans, standard operating procedures, cleanliness and preventative maintenance.
Monitor status of work orders to ensure all repairs are done in a timely manner.
Coordinate with outside contractors to ensure work does not disrupt facility activities.
Manage energy and water conservation.
Ensure facility compliance with federal, state, and county public health and safety regulations.
Implement facility security programs by developing procedures/practices, distributing keys, monitoring access points, assessing security infrastructure needs (security cameras, interlocks and alarms), and assessing/changing door access schedules.
Coordinate communications services (telephony liaison, network administrator), provide updates/alerts/notifications to building occupants and oversee mailing services/shipping/delivery.

Administrative

Prepare and monitor budgets for assigned facilities.
Coordinate the purchasing, inventory and maintenance of equipment related to the office. spaces, mechanical rooms, and pools.
Oversee additional facility support staff as needed.
Work with coaches, vendors, and rental group representatives to ensure their needs are met.
Support game day operations through event set-up/take-down and coordination with staff.
Other duties as assigned.

MINIMUM REQUIREMENTS
Education and Experience

Bachelor’s degree in the field of sports management or related field.
Candidate must have a minimum of five years related experience in facilities management.

Knowledge, Skills, and Abilities

Proficiency operating Colorado Timing System 6 (CTS) and Daktronics timing/scoreboard systems.
Technical experience with video/camera operations and sound systems in related aquatic fields.
Experience in online registration software (i.e CSI, Active, Fusion etc.).
Analytical skills to analyze and track complex space, equipment and financial data.
Interpersonal skills and mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
Experience working with internal and external vendors and service contracting
Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
Knowledge of current risk management practices and emergency preparedness plans and their implementation in recreational facilities.
Ability to follow written and verbal directions and communicate those instructions.
Working knowledge of applications such as Microsoft Excel and Word.
Demonstrated ability to provide a high standard of customer service.

Certifications and Licenses

CPR, AED and First Aid or ability to obtain these certifications upon hiring.
CPO or AFO
Preferred: Lifeguard Certification.
Must possess and maintain a valid California non-commercial Class C Driver’s License.

Physical Requirements

Frequently stand/walk, sit, perform desk-based computer tasks.
Ability to drive day or night.
Occasionally climb (ladders, scaffolds or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, write by hand, lift/carry/push/pull objects that weigh up to 20 pounds.
Rarely kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

Working Conditions

Routine work during evenings and weekends and occasional extended hours.
Requires 24-hour response availability seven days per week for emergency situations.
May be exposed to noise > 80dB TWA.
May work at heights 4 – 10 ft.

Work Standards

Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.

DAPER’s Integrity:
This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for ensuring that his/her/their involvement with Athletics Department activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and Pac-12 rules and regulations.

Why Stanford is for you:
Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The expected pay range for this position is $90,270 – $92,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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