ADVANCE Project Lead (Hybrid Opportunity)

🔍 School of Medicine, Stanford, California, United States

New

📁: Administration

📅   : 3 days ago Post Date

📅   : 106148 Requisition #

The Stanford Center for Asian Health Research and Education (CARE), under the Division for Research and Education in Academic Medicine (DREAM), is the only medical center among top US universities devoted to advancing the health of Asians worldwide through increasing knowledge, empowering education, and positively impacting clinical care. For more information on our center’s mission, please visit our website https://asianhealth.stanford.edu/.

CARE is seeking a highly motivated and detail-oriented Project Lead (Administrative Associate 4) to provide administrative and operational management of the ADVANCE Project under Principal Investigator Dr. Latha Palaniappan.

About the ADVANCE Project:

The Accelerate Innovation in Diabetes LeVeraging Unique PAthways iN Asians (ADVANCE) Project focuses on the following key goals:

Establish biobank governance, ethical guidelines, and standard operating procedures for sample processing and storage
Acquire ~10,000 samples from existing biobanks
Develop a digital infrastructure for sample management and data harmonization
Begin research with existing samples using novel and evolving large language models

This project aims to:

Identify new autoantibodies in Asians for type 1 diabetes, and innovative therapeutic targets for Type 1 Diabetes cure.
Identify novel molecular mechanisms for normal weight Type 2 diabetes in Asian populations.
Explore the novel interactions of Type 1 and Type 2 diabetes in Asians.

What You’ll Do:

In this key new role, you will provide excellent administrative and operational support to Dr. Palaniappan and the ADVANCE project team, helping ensure the project stays on track. You will play a critical role in coordinating events for project staff and community engagement, handling procurement and contracting, managing calendars and travel arrangements, reviewing budgets and timelines, and other administrative tasks.

This role will report to the Stanford CARE Associate Director of Operations and will be hybrid based out of Stanford Research Park.

Duties include:

Provide support to lead PI, Dr. Palaniappan, to oversee and administratively manage the ADVANCE Project.
Organize and coordinate meetings, seminars, and events, managing the scheduling, budgeting, and implementation.
Establish and maintain communication with internal and external project stakeholders to facilitate clear and efficient implementation.
Work with Stanford CARE’s Community Programs Manager to communicate with external media outlets to facilitate promotion, both in print and digitally.
Write and review content for website pages, social media postings, presentations, and reports.
Comprehensive administrative support to project leadership including effectively managing scheduling for Dr. Palaniappan.
Schedule travel (including conference registration, air and ground travel, hotels) for Dr. Palaniappan, project PIs, and postdocs; including managing all reimbursements.
Coordinate and manage complex conferences, seminars, and events from conception to completion.

Why Join Us:

As Stanford CARE’s ADVANCE Project Lead, you will be at the forefront of breakthrough research in Asian health. If you are interested in this dynamic role and passionate about making a difference in the field, join our team and be a part of the exciting work we do at Stanford CARE to improve the health of Asians everywhere.

How to Apply:

Please apply via the Stanford jobs site with your resume and cover letter. We look forward to reviewing your submission.

Selected candidate must be eligible to work in the US. The department will not sponsor work visas. This is a hybrid role. The selected candidate will work from a Stanford work site 2-3 days per week with the option to work from a non-Stanford worksite, such as home, the remaining days of the week.

DESIRED QUALIFICATIONS:

Bachelor’s degree or higher.
Prior experience supporting a senior faculty in a complex, fast-paced environment.
Research administration experience is a plus.
High proficiency with common online platforms, such as Box and Google Drive.
Experience working in academia and/or a health care environment within a large health system or academic medical center.
Ability to work effectively with senior organizational leaders, scientists and faculty.
Ability to apply critical thinking to complex challenges to identify and resolve key project issues.

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and six years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Advanced computer skills and demonstrated experience with office software and email applications.
Proven success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.

WORKING STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.

The expected pay range for this position is $44.84 to $50.43 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Additional Information