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Administration
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86214 Requisition #
Job Classification Title: Administrative Services Administrator 1
JCC: 4121
Grade: H

The School of Humanities and Sciences (H&S) is the center of a world-class liberal arts education at Stanford University. H&S encompasses 23 departments—from Art and Art History, English, and History to Economics, Mathematics, and Biology—as well as 23 interdisciplinary programs. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

The Stanford Archaeology Center is an interdisciplinary hub focused on innovative research and education in archaeology and heritage. We are seeking a Program Manager for the Archaeology Center. The Program Manager will work under the general supervision of the Faculty Director and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the ability to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to their role – the ability to translate this information into operational successes will be critical. 

Reporting to the Director, this position is designed to provide comprehensive administrative management of the Archaeology Center and has overall responsibility for both short-term and long-range planning and for all administrative and operational functions. The Program Manager will determine best practices with faculty on various program matters.

In this role, you will:

• Provide administrative leadership in the design and development of program processes, management of staff, finance, external relations including donor relations and stewardship, facilities, oversight of student services, and will serve as a liaison with the Dean’s Office in each of these functional areas. Examine program policies on a regular basis for alignment with changes to university policies.
• Advise faculty director and faculty committees on the feasibility of resource allocation for proposed project initiatives. Manage special projects related to program innovation including outreach, special events, international field projects, international collaborations between Stanford and other universities, develop and expand curricular programs, collaborate with faculty on student internship opportunities and recruit students.
• Responsible for the supervision of 2 FTE staff. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
• Responsible for budgetary and financial management for the center including budget forecasting, monthly account monitoring and reconciliation, long-term financial planning, monitoring endowment funds, preparation of the annual budget and the year-end close process and financial reporting to the center’s directors, university staff and the Advisory Board.
• Represent the program in external relations, including donor relations and stewardship. Develop and maintain administrative relationships with other departments and organizations throughout the university. Establish connections with international organizations and negotiate collaborations on behalf of the Center. Coordinate arrangements for international visitors and oversee all aspects of their time at Stanford. Develop and implement policies for students traveling internationally for our field schools and negotiate with affiliated international organizations and institutions on behalf of Stanford Archaeology Center.
• Oversee center space allocation and facilities management. Ensure compliance with health and safety requirements. Develop and implement emergency preparedness plans and review regularly.



To be successful in this role, you will bring:

• Bachelor’s degree and three years of relevant experience, or a combination of education and relevant experience.
• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.

In addition, the preferred requirements include:
• Three years of progressively responsible program administration and management of operations, finance, and supervisory experience in an organization, preferably in an educational setting.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

Other duties may also be assigned, not all unique aspects of this job are covered by this job posting. A full job description will be shared during the interview process.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.


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