Administrative Coordinator

MINIMUM REQUIREMENTS:

Education & Experience: High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills & Abilities:

Finance & Operations:

• Knowledge about financial processes and generally-accepted accounting procedures. Special preference for candidates with existing knowledge of Stanford-specific financial systems, notably Oracle and FFIT.
• Strong organizational skills, including comfort with learning and deploying new and emerging technologies for project management, data analysis/reporting, and general collaboration and team communication.
• Firm commitment to keeping privileged or sensitive information in confidence.

Communication & Collaboration:

• Demonstrated ability to earn and maintain trust from faculty, trainees, staff, and university leadership in navigating complex, complicated, and often unforeseen situations. Ability to cultivate strong collaborative relationships with faculty, with the eagerness and diplomacy required to anticipate faculty needs and save faculty time.
• At minimum, a knowledge about and sensitivity regarding fostering a culture of inclusion, and general understanding about how a history of inequity and how unexamined personal biases contribute to uneven workforce development. A credible commitment to inclusion, empathy, and community is essential for success in this role.
• A credible commitment to a “growth mindset,” professional development, self-reflection, and collaborative communications.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated ability to communicate respectfully, both orally and in writing.
• Ability to effectively communicate new ideas, future operating models, and approaches to work.
• Unrelenting optimism and a deep-rooted motivation towards operational excellence, fix problems, and work with diverse stakeholders to achieve a common goal. 
• Exceptional diplomacy, grace under pressure, and the unwavering motivation to solve problems and resolve conflicts. 

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• Occasional work on evenings or weekends may be required.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable university policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide.

The expected pay range for this position is $39.46 to $44.30 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to Grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A Caring Culture. We provide superb retirement plans, generous time-off, and family care resources.
• A Healthier You. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery & Fun. Stroll through historic sculptures, trails, and museums.
• Enviable Resources. Enjoy free commuter programs, ridesharing incentives, discounts, and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.