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Education & Experience (Required):
- High school diploma and four years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills & Abilities (Required):
- Advanced computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
Desired Knowledge, Skills, & Abilities:
- Experience with or ability to learn to use Microsoft Word and Excel, FileMaker Pro database software and Stanford FFIT and Oracle applications.
- Friendly, approachable manner; ability to build community while interacting effectively and professionally with a diverse population. Tact and diplomacy.
- Excellent problem-solving, initiative, follow-through, and successful management of a large number of simultaneous projects.
- Ability to manage a high volume of email, including storage and retrieval.
- Good humor and flexibility in setting and shifting priorities; willingness to assist with a variety of projects and tasks.
- Ability to absorb and adapt to Group culture, learn relevant organizational structures, policies and procedures; determine appropriate action in various situations based on that knowledge.
- Care and discretion in confidential matters.
- Ability to work independently and with direction and work as a team member.
- Experience with or ability to learn to use and maintain office machines (fax, copier, printers, a/v equipment, etc.)
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs and tuition reimbursement. Audit a course, join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
Working Conditions:
Physical Requirements*:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Work Standards:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé with your online application. Your one-page cover letter should briefly describe your background in administration and provide examples of your experience with attention to detail, responsiveness, and decision-making.
*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.