Administrative Associate Floater, Faculty Support Team, Stanford Law School

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Administration
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86086 Requisition #

Administrative Associate 3

One Year Fixed Term, with Option for Second Year


The law school currently seeks an experienced administrative associate to provide support as a "Floater" in assisting the various departments with general administrative needs. The purpose of this position is to provide support for backup needs due to excessive workloads, vacation or other personal leave. The ideal candidate should be comfortable working independently with different groups and changing environments. The successful candidate will also maintain a broad range of administrative and research duties, and is expected to work collaboratively with many departments within the Law School and externally to achieve a broad range of programmatic and academic goals. This position is part of the Faculty Support Team and reports to the Director of Faculty Support Services.


JOB RESPONSIBILITIES:

  • Independent judgment for establishing priorities and identifying and resolving problems relating to faculty or department needs and competing deadlines.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Coordinate complex travel arrangements, both domestic and international, prepare itineraries, and obtain visas and other travel documentation needed. Create complex reports and spreadsheets which may utilize specialized software and systems.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
  • Research articles, topics, and case law using various internet search engines and research databases.
  • Troubleshoot technical requests for computer, printer or application problems; escalate issues to IT as needed.


MINIMUM REQUIREMENTS:


Education & Experience:
High school diploma and four years of administrative experience, or combination of education and relevant experience. Experience in a corporate environment preferred. Bachelor's degree preferred.


Qualifications:
Advanced computer skills and demonstrated experience with Microsoft office suite, and email applications, as well as strong internet research and database skills,.

  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent grammar, spelling, proofreading skills.
  • Excellent customer service and interpersonal skills.
  • Establish priorities and handle multiple time-sensitive projects.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Ability to gather, process, analyze and report information. Must be a creative problem solver.
  • Knowledge of computer-based research programs such as Lexis or Westlaw. Will be expected to gain working knowledge of Stanford systems, including Oracle, if not already proficient.
  • Dependability and strong commitment to professional development
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.


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School of Law, Stanford, California, United States

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