Are you interested in being part of a dynamic financial team? Do you like to learn new things and be part of a group looking for solutions? Then please apply for our open Accounting Associate position!
POSITION OVERVIEW:
The Department of Psychiatry and Behavioral Sciences is seeking a full-time Accounting Associate to provide accounting and finance-related support on sponsored projects, endowments, gifts, and designated awards in compliance with the terms and conditions of sponsors, the department, and the institution. We are looking for talented people who are interested in the details, who work well in collaboration with a range of individuals across the institution, who look critically at information, and who are interested in making a difference in their work environment.
The position will work closely with the Research Administration team as well as faculty and research staff to improve business processes and maintain compliance with sponsor and university cost compliance guidelines. The accounting associate will facilitate purchase orders, travel reimbursement, human subject payments, PCard/TCard administration and SUNet sponsorship management. They will generate and manage financial reports, process cost transfers, manage labor allocation schedules and adjustments, and perform clinical trial analysis, in addition to becoming a content expert on Stanford's cost policies.
Remote opportunity available.
KEY RESPONSIBILITIES:
• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance
• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items
• Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports
• Resolve transactional inquiries, escalate broader issues
• Respond to transactional inquiries from client groups
• May be responsible for p-card administration, processing, travel cards and expendable reimbursements
• May establish accounts in financial systems; prepare invoices
• Participate in new initiatives, as needed such as user testing
• Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements
*Other duties may also be assigned.
DESIRED QUALIFICATIONS:
• Accounting/Finance experience in an academic setting • Familiarity with GAAP, NIH and/or foundation grants • CRAFT I and II or willing to obtain • Experience with Oracle, Smartsheet, Excel, and other databases • Ability to communicate clearly across different learners and share information in user-friendly format • Open to learning new skills and engage with on-the-job training
EDUCATION & EXPERIENCE (REQUIRED):
High School diploma or equivalent and two years' work experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
• Knowledge of basic accounting procedures • Ability to operate computerized office applications and accounting systems • Ability to clearly and effectively communicate information to internal audiences and client groups
CERTIFICATIONS & LICENSES:
None
PHYSICAL REQUIREMENTS:
• Constantly perform desk-based computer tasks • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less • Occasionally write by hand, twist, bend, stoop and squat • Rarely stand, walk, reach or work above shoulders and use a telephone
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
May work extended hours during peak business cycles.
COMPENSATION: This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $28.79 to $34.79 per hour within the 10 Bay Area counties or $17.27 to $34.79 per hour for all other regions.
Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
EQUAL OPPORTUNITY EMPLOYMENT: Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
DISCLAIMER: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
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