95111 Requisition #

Stanford University recognized as one of the most prestigious and innovative academic institutions in the world, is in search of an Accounting and Budget Manager to manage ongoing financial transactions of Stanford Career Education. Stanford Career Education supports all Stanford students by offering career-focused coaching, programming, resources, and online platforms to empower students to achieve career success. The successful candidate will be comfortable articulating basic accounting procedures and processes to a broad audience.


The Accounting and Budget Manager reports to the Assistant Vice Provost and Executive Director for Stanford Career Education and performs a variety of regular and recurring professional accounting functions involving fiscal interpretation and analysis, reconciliations, and reviews of multiple accounts and transactions. The position assists with budget and salary planning, financial reporting, and administration.


In this role, you will:

  • Capture, track, and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting. Oversee, reconcile, and resolve problems relative to complicated accounts.
  • Works closely with the Assistant Vice Provost and Executive Director and appropriate administrators in Student Affairs to process and approve financial transactions for the unit, initiates transactions for purchase orders, journal transfers for expenses, budget transfers, and moving expenses.
  • Review expendable gift and donor expenses against donor requests.  Assist with contract administration and vendor approvals.
  • Analyze accounting transactions and information to summarize current financial position at the unit or organization-wide level. Construct and assemble data for decision-making; develop conclusions, and present high-level summary of recommendations.
  • Assist the department and as needed, the division, through the annual budget process including 6-month and year end projections and Tidemark data entry.
  • Prepares year-end reports for all gift and endowment funds in the area.
  • Assist the Assistant VP/ED with budget scenarios/modeling and salary planning. 
  • Perform labor distribution set-up and adjustments. Assist with HR and payroll transactions as assigned, including honoraria, supplemental pay, etc. Ensure the correct accounts are charged for payroll expenses.
  • Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data.
  • Maintain and review accounting process controls; recommend and implement any approved modifications; perform preliminary analysis and recommend solutions. Develop and maintain desktop procedures and process documentation for area of responsibility.
  • Run and analyze financial reports, often from multiple systems; prepare management information reports.
  • Ensure financial reports are accessible to staff who oversee budgets and for use in planning and forecasting.
  • Maintain custom ad hoc Oracle Business Intelligence reports by making minor adjustments.
  • Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. Manage compliance program for area of responsibility and create complex compliance reports.
  • Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.
  • Participate in critical analysis of existing systems and processes and identify opportunities for process improvement.
  • Serve as a resource to local units including ICIL and other departments to resolve accounting-related and budget issues, as needed.
  • Manages revenue related income and ensures compliance with the receipt, deposit, reconciliation, and reporting of checks and other income sources per university policies and practices.
  • May act as a lead, train, coach and review the work of other staff to ensure accuracy and compliance.
  • Provide ongoing back-up to the hiring and termination of student assistants to ensure compliance with university policies and practices relating to payroll administration.
  • Provide support for major office events such as career fairs.
  • Answer phones and performs light reception duties in order to cover the office during vacation schedules.



To be successful in this role, you will bring:

Education & Experience:

Bachelor’s degree plus four years of applicable experience or a combination of education and relevant work experience.


Knowledge, Skills, and Abilities:

  • Intermediate proficiency in business applications, such as Microsoft Office; Intermediate Excel skills.
  • Demonstrated knowledge of and experience with accounting systems, online platforms, and the internet, computer literacy.
  • Understanding of and ability to apply accounting skills and concepts.
  • Knowledge of Generally Accepted Accounting Principles
  • Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups
  • Demonstrated project management skills and ability to contribute as part of a project team.



  • Knowledge of nonprofit accounting.
  • Effectively communicate information to faculty, students, staff and external vendors.



  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Supports a diverse, inclusive, and equitable work environment.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.


In addition, preferred requirements include:

  • Excellent organizational skills including an ability to oversee a wide variety of activities, to define pitfalls, to propose and implement effective solutions, while being able to set and re-adjust often competing priorities.
  • High level of energy, flexibility, and the ability to work independently as needed


Working Conditions:  

  • Able to work evenings and weekends, as needed.
  • The university requires all staff to be fully vaccinated for COVID-19 and provide proof of vaccination prior to their start date, unless granted a medical or religious accommodation. 
  • This position is designated to be a hybrid role with 3 days onsite a week while pandemic-related conditions are present. This position is expected to convert to being fully onsite.


How to Apply:
We invite you to apply for this position, please submit your résumé and a one-page cover letter along with your online application.


Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture  and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more


The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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