Academic Programs and Judicial Clerkships Administrator, Stanford Law School

🔍 School of Law, Stanford, California, United States

New

📁: Administration

📅   : 2 days ago Post Date

📅   : 107538 Requisition #

*NOTE: This position has been deemed critical/has specific funding, has been approved by the Law School for posting, and is exempt from the hiring freeze.

The Administrative Support Department at Stanford Law School seeks a full-time Academic Programs and Judicial Clerkships Administrator to join our dynamic team of administrative, academic, and legal services professionals. As a premier administrative support unit, this department plays an integral role in assisting and supporting faculty, instructors, directors, and other staff across the law school and other parts of Stanford. In this position, you will be responsible for providing a full range of administrative support to all law school academic programs, as well as supervision over the judicial clerkship process in collaboration with the Office of Career Services.

In this role, you will maintain a full range of administrative and research duties and are expected to work collaboratively with many departments within the Law School and externally to achieve a broad range of programmatic and academic goals. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced, collaborative environment and enjoys managing complex projects that support the academic mission of the Law School.

This position reports to the Associate Director of Administrative Support and requires both independent initiative and the ability to work cohesively as part of a team.

Program Responsibilities

Trial Advocacy
Policy Labs
Kirkwood Moot Court
Legal Research and Writing
Judicial Clerkship Letter Process

General Duties

Trial Advocacy - Specialized Duties

Administrative management of trial skills workshops and corresponding classes.
Oversee student enrollment in collaboration with the Registrar's office, including final enrollment and waitlist decisions based on results of student consent forms.
Create and manage a budget, examining past year actuals.
Collect and analyze data for the course; formulate alternative solutions and/or recommendations to achieve the annual goals of the program.
Lead planning and debrief meetings to identify issues and recommend improvements.
Identify and recruit local trial attorneys and judges as guest faculty instructors. Recruit and manage community jurors. Supervise and train student teaching assistants.
Survey students concerning course improvement and guest faculty evaluations; review and summarize findings; identify teaching preferences for future guest faculty scheduling.
Management of mock trial events, including courthouse application and procurement of contract; coordinate courthouse deputies' and oversee faculty, students, and jurors' adherence to courthouse policies.
Utilize, manage, and enhance, customized database and collaborate with web developers to automate guest faculty invitations, student surveys, teaching confirmations, and year end faculty evaluations.

Kirkwood Moot Court - Specialized Duties

Recruit and manage guest attorneys/judges and federal judges for the Kirkwood Moot Court competition to support four rounds of competition.
Schedule faculty and six federal judges and integrate Dean involvement in the final two rounds.
Administer online scorecard and scoring system; assist with scoring preliminary, quarterfinal, and semifinal rounds of competition
Manage website

Judicial Clerkship Letter Process - Specialized Duties

Manage the administrative portion of the Federal and Supreme Court judicial clerkship application process in collaboration with the Clerkship Director, including recommendation letter processing throughout the year and during the judicial clerkship Federal Law Clerk Hiring Plan season.
Management and administration of OSCAR (Online System for Clerkship Application and Review) and CAM (Clerkship Application Manager), a customized law school database for managing and processing student clerkship letters; responsible for training and implementation of new designs or features
Create a budget and negotiate service contracts with web application developers.
Maintain the clerkship letter handbook with new trends, procedures, and guidelines.

Education & Experience:

High school diploma and six years of administrative experience, or a combination of education and relevant experience. Experience in an academic or corporate environment preferred. Bachelor's degree preferred.

Knowledge, Skills and Abilities:

Advanced computer skills and demonstrated experience with office software and email applications, as well as strong internet research and database skills.
Proven success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multitask, and assign work to others.
Ability to take initiative and ownership of projects.
Proven ability to routinely and independently exercise sound judgment in making decisions.

The expected pay range for this position is $45.23-51.03 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Additional Information