Job Title: Administrative Services Administrator 1
Working Title: Academic Program Administrator
VPUE Unit: Academic Advising
Location: Hybrid (at least 3 days on campus each week)
Job Code: 4121
Job Grade: H
Exemption Status: Full-time, Exempt, 1-year fixed-term August 31, 2025 (potential for renewal)
Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford. https://undergrad.stanford.edu/advising
VPUE is seeking an Academic Program Administrator to provide programmatic administration for the Academic-Residential Co-Curriculum. You will track data and practices for committees and programs. You will also be responsible for identifying, clarifying, and resolving complex program and event needs, developing solutions, with substantial impact that may span multiple areas. In this key position, you will stay informed about university policy and system changes. The position will work closely with the ARC Director and Faculty Director. You will also interact regularly with other university administrative and service offices, academic departments/programs, faculty, academic staff, and undergraduate students.
In this role, you will:
● Independently implement, administer and evaluate day-to-day activities of the ARC program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
● Analyze and interpret policies; develop, revise, and implement procedures for program or function.
● Provide administrative support of ARC-run grant processes, including the Nexus Departmental Grants.
● Organize and/or participate in outreach activities that may include developing communications, planning/promoting events.
● Execute program logistics for on and off-campus programs/events, including transportation and vendors.
● Work with the Director of Finance and Administration in Academic Advising to confirm, maintain, and implement VPUE funding guidelines as necessary, including, but not limited to monitoring, tracking, and processing financial transactions and expenditures. May also provide limited forecasting and budgeting input/recommendations.
● Represent the program or function as the key contact and subject matter expert within VPUE. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
● Communication, including emails to campus partners, maintaining ARC website, and creating marketing materials for programs and events.
● Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
● Independently determine the best ways to present data in reports intended for faculty and Academic Advising/VPUE senior staff. Assist in the presentation of these reports as needed.
● Constantly perform desk-based computer tasks. Frequently stand/walk, sitting, grasp lightly/fine manipulation. Occasionally use a telephone. Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
**The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
To be successful in this role, you will bring:
● Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.
● Demonstrated ability to prioritize own work and multi-task.
● Demonstrated excellent organizational skills.
● Demonstrated ability to take initiative and ownership of projects.
● Ability to communicate effectively both orally and in writing.
● Ability to routinely and independently exercise sound judgment in making decisions.
● Demonstrated experience working independently and as part of a team.
● Relevant subject matter knowledge.
● Ability to direct the work of others, for jobs requiring supervision.
*-Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
About the Office of the Vice Provost for Undergraduate Education (VPUE)
As the designated gateway to undergraduate education at Stanford, VPUE strives to connect students intellectually with the full range of our educational opportunities and to promote the active engagement of all faculty, instructors and staff with undergraduate students.
For undergraduates, VPUE is the nexus for programs and initiatives that help students define and achieve their intellectual ambitions and develop a sense of civic purpose at Stanford. These include investigative introductory courses taught by esteemed faculty, targeted classes in writing and rhetoric, undergraduate research support, academic advising and mentoring, overseas and off-campus study programs, evidence-based and inclusive learning and teaching practices, and opportunities to pursue public service campus-wide. For faculty, VPUE serves as a principal conduit for furthering interaction with undergraduates and discovering ways in which working with students can enrich one’s research agenda. VPUE collaborates with faculty, staff and students to provide the world-class experiences for which Stanford is known. All VPUE resources are dedicated to involving faculty with the undergraduate experience, connecting students with transformative opportunities and fully realizing a liberal education at Stanford.
The Office of Academic Advising directly impacts the experience of Stanford undergraduates in three major ways: first year and transfer student transition; pre-major and pre-professional advising; and academic standing and petitions. As the hub of critical aspects of the undergraduate experience, the entire Advising staff is highly visible in the lives of undergraduates. Advising staff is also uniquely responsible for and responsive to issues and concerns from parents regarding students’ transition to college and their academic welfare over the course of their undergraduate years.
VPUE advocates for and supports diversity, equity, inclusion, and belonging at Stanford through our teaching, policies, programming, and partnerships across the university. VPUE seeks to create a work environment motivated and shaped by the principles of diversity, equity, and inclusion, in which all staff explicitly and mindfully act to implement these principles. We seek a work environment which values input from all, transparency and openness in decision-making, and respectful and supportive engagement.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven individuals to impact the future of our legacy. Our culture and unique perks empower you with:
● Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
● Discovery and fun. Stroll through historic sculptures, trails, and museums.
● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
*-Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
The expected pay range for this position is $69,100 to $120,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
How to Apply
If you’re ready to work for an organization that nurtures diversity, respect, professional development and a supportive work-life balance, we invite you to explore this opportunity and apply online. To be considered, please submit a cover letter and resume along with your online application. Your cover letter should briefly describe your background and experience managing projects and systems.
Track your opportunities.
My Submissions Vice Provost for Undergrad Education, Stanford, California, United States
📁 Administration
Post Date: 3 days ago
I love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.
Nora Cata
School of Engineering
I get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I've been able to streamline processes that provide better and faster information to our students.
Phillip Cheng
Office of the Vice Provost for Student Affairs
Besides its contributions to science, health, and medicine, Stanford is also the home of pioneers across disciplines. Joining Stanford has been a great way to contribute to our society by supporting emerging leaders.
Denisha Clark
School of Medicine
I like working in a place where ideas matter. Working at Stanford means being part of a vibrant, international culture in addition to getting to do meaningful work.
Laura Lind
Office of the President and Provost
Join Stanford in shaping a better tomorrow for your community, humanity and the planet we call home.