Academic Engagement Associate, Cantor Arts Center
Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and improving our world. The university is committed to supporting its employees as they develop their careers and enrich their lives. Stanford’s future success will be shaped by its diverse perspectives, unique experiences, and inclusive culture.
Serving the Stanford University campus, the Bay Area community, and visitors from around the world, the Cantor Arts Center provides an outstanding cultural experience for visitors of all ages and a growing online audience of scholars. The Cantor’s encyclopedic collection spans 5,000 years and includes more than 40,000 works of art from around the globe. An established resource for teaching and research on campus, the Cantor offers free admission and programs year-round. It is consistently one of the most visited university museums in the U.S.
Reporting to the Director of Academic and Public Programs, the Academic Engagement Associate will provide administrative and operational support to the Cantor Arts Center academic engagement programs working with limited supervision. This position will be the point person for academic engagement programs including Cantor-Anderson Student Guides, Stanford class visits to the Cantor, internships for Stanford students, and other student and faculty programs.
Come join us for an exciting opportunity to shape the future of student engagement at the Stanford art museums and support faculty and other members of the campus community in creating connections with the amazing resources the Cantor Arts Center has to offer.
In this role, you will:
Manage administration and logistics for academic engagement programs at the Cantor Arts Center, including scheduling, managing, and providing onsite support for Stanford class visits, student events, faculty programs, talks, and campus community events.
Manage communication for academic engagement programs, responding to inquiries from students, faculty, and staff while providing information on opportunities and programs, along with museum policies and procedures.
Collaborate with the Marketing team to promote academic engagement programs and ensure accurate information on the Cantor website.
Schedule and maintain the reservation system for Stanford class visits to the Cantor. Facilitate clear communication between faculty, students, and various departments, ensuring smooth coordination for class visits. Prepare materials and monitor class visits as needed.
Assist in training and coordinating Cantor-Anderson Student Guides, including organizing course materials, sending weekly updates, and developing curriculum in collaboration with other staff at the Cantor and at the Anderson Collection.
Manage the application process for student positions and opportunities, including composing calls for applications, creating application timelines, reviewing submissions, conducting interviews, and handling hiring paperwork with HR.
Oversee shift scheduling for student workers, approve timesheets, and provide feedback and guidance where needed.
Support the Director and Associate Director of Academic and Public Programs with outreach efforts to build and strengthen partnerships with students, faculty, and departments across campus.
* Other duties may also be assigned.
Please note that this position will be based on the Stanford campus and will be considered hybrid with the expectation to be on campus 3-4 days per week depending on class visit days, meetings, and other events. events. In addition, this position will require working occasional evenings and weekends.
In order to be successful, you will bring:
High school diploma and four years of administrative experience, or combination of education and relevant experience.
Demonstrated commitment to promoting and supporting an inclusive environment.
Proficient computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task.
In addition, preferred qualifications include:
Experience teaching, mentoring, or leading groups of students.
Experience working within a museum, college, or university.
Experience leading tours or conducting education or engagement programs in a museum setting.
Background or education in Museum Education, Museum Studies, Art History, or Collections Management.
Don’t meet every single requirement? At the Vice Presidency for the Arts and Cantor Arts Center, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. Let us know in your cover letter how your experience makes you a good fit for us. You may be just the right candidate for this or other roles!
The expected pay range for this position is $39.20 – $40.86 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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