Academic Affairs Manager

🔍 School of Medicine, Stanford, California, United States

📁: Administration

📅   : Apr 07, 2025 Post Date

📅   : 106216 Requisition #

To be considered for this position, please submit both your resume and a cover letter detailing your interest and qualifications for the role

Reporting to the Vice Dean of the School of Medicine, the Office of Academic Affairs (OAA) is comprised of nine faculty Associate Deans, one Associate Dean for Academic Affairs, and twenty-four staff members who serve a total population of approximately 2455 faculty members. The primary mission of OAA is to serve as a resource in preserving and enhancing the excellence of the School of Medicine through the appointment, reappointment, promotion and retention of a distinguished and diverse faculty. The Academic Affairs Manager reports into the Director of Academic Affairs- Professoriate, School of Medicine and will be responsible for the full spectrum of actions and activities related to faculty in the University Tenure Line, University Medical Line and Non-Tenure Line for a specific set of departments in the School. The core duties for this position will include, but are not limited to:

Monitoring compliance with and interpreting School and University policies for department chairs, division chiefs, faculty search committees and faculty affairs administrators.
Critically evaluating and making recommendations on initial faculty search initiations and subsequent search reports; waivers of search; offer letters; and referee, trainee and peer set lists.
Critically evaluating and making recommendations to improve the quality of appointment, reappointment and promotion long forms.
Planning and prioritizing file review in response to appointment end dates, departmental appointment and retention needs and in compliance with School and University deadlines; staffing School review committees.
Implementing process improvements and providing training to faculty affairs administrators.
Overseeing the documentation of annual counseling for assistant and associate professors and senior faculty annual meetings; participating in organizing and conducting faculty workshops on reappointments and promotions.
Advising faculty and staff on policy for sabbaticals and other leaves and, when necessary, drafting exception requests to the Provost’s Office.
Managing the process for endowed professorship nominations.
Establishing and maintaining strong working relationships with Faculty Compensation, the Provost’s Office, Office of the General Counsel, Office of the Dean of Research, other schools, and other administrative and academic units.
Representing the School of Medicine on University-wide committees convened by the Provost’s Office or other central units.

DUTIES INCLUDE:

Provide necessary operational support to search/review committees and to mentoring and/or annual counseling of faculty, and make recommendations for process improvement.
Ensure quality of faculty employment activities. Interpret university and school policy, and guide process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities.
Serve on school or Provost's Office committees to provide input on faculty affairs issues.
Establish and manage processes and relevant communications for completion of faculty actions.
Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed.
Review submitted appointment and promotion (A&P) materials from a critical perspective, and advise dean, department chair, or faculty lead as appropriate.
Manage the administration of joint appointments.
Provide reporting and analysis for various faculty activities and programs to support strategic planning.
Act as liaison for other university departments including, but not limited to, the Provost's Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools.
Perform any of the following duties, as needed: draft sections of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer letters, etc.; serve as primary point of contact in orienting new faculty to the department, school, and university; and/or supervise staff.

The ideal candidate will be able to multi-task in a fast-paced environment and will be able to work independently within a close-knit team.

DESIRED QUALIFICATIONS:

Experience working in the area of academic affairs
Ability to multi-task in a fast-paced environment
Ability to work independently and as a team member

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and five years of experience working with administrative processes or a combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

High level of attention to detail and accuracy.
Demonstrated experience in managing complex administrative processes.
Excellent communication skills.
Demonstrated problem-solving and analytical skills.
High level of independent judgment and sensitivity.
Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Extended hours.

This is a remote-eligible position and the expected pay range for this position is $94,000 – $120,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WHY STANFORD IS FOR YOU:

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

* - Other duties may also be assigned

Additional Information